RFP/RFQ Specialist

About the Role

The RFP/RFQ Specialist supports small business owners and organizations navigating public sector and nonprofit procurement processes. This role requires prior hands-on experience with RFPs and RFQs in order to educate, advise, and guide clients through the procurement process. The RFP/RFQ Specialist does not write proposals on behalf of clients, but instead helps them understand requirements, structure responses, and avoid common compliance and submission issues.

This position is ideal for someone who understands the procurement lifecycle end-to-end and can translate complex solicitations into clear, actionable guidance for business owners.


Key Responsibilities

RFP/RFQ Advisory & Client Support (Primary Focus):

• Guide clients through the RFP/RFQ process, including:
  • Interpreting solicitation language and requirements
  • Explaining evaluation criteria and scoring methodologies
  • Supporting bid/no-bid decision-making
• Educate clients on how to structure compliant and competitive responses
• Review draft responses and provide feedback for clarity, completeness, and compliance
• Help clients understand timelines, submission formats, and required documentation

Procurement Navigation & Compliance:

• Assist with vendor registrations and procurement portals
• Support certification requirements (HUB, MBE/WBE/DBE, etc.)
• Explain agency-specific procurement rules and expectations
• Track key deadlines, renewals, and compliance-related items

Education, Tools & Resources:

• Develop and maintain checklists, guidance materials, and templates
• Coach clients on best practices for proposal organization and content development
• Identify common challenges and proactively address them through education

Relationship Management:

• Serve as a primary point of contact for assigned clients
• Build trusted advisory relationships with small business owners
• Coordinate with internal team members as needed to support client success

Qualifications

Required:

• 3–7+ years of hands-on experience participating in RFP/RFQ responses
• Working knowledge of public sector, nonprofit, or institutional procurement processes
• Ability to explain complex procurement concepts in simple, practical terms
• Strong written and verbal communication skills
• High attention to detail and strong organizational skills

Preferred:

• Bachelor’s degree in business, public administration, communications, or related field OR 10 years of equivalent experience in procurement, nonprofit, or small business development.
• Bilingual in English and Spanish (strongly preferred, not required).
• Experience as a small business owner or working with small business development programs.
• Knowledge of public procurement or government contracting.
• Service-oriented approach to problem solving.

Benefits:

• Schedule: Monday – Friday, 8:00 AM – 5:00 PM (in-office).
• Benefits: 100% employer-paid medical, dental, and vision insurance.
• Time Off: 80 hours PTO + 40 hours sick leave + paid holidays.

Mosaic Human Capital Solutions is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status.

Applicants must be authorized to work in the United States. Employment offers are contingent upon successfully completing background checks and any applicable pre-employment requirements.